CCARDESA Content

This technical progress report covers the period from 1 January to 31 December 2015, and is intended to provide an update on key achievements during the reporting period. Implementation of the project activities at national and at regional level followed the three components, namely, (a) Technology Generation and Dissemination, (b) Strengthening of Regional Centres of Leadership and (c) Coordination and Facilitation. Regional coordination and facilitation activities were elaborated in the annual work plan that was developed by CCARDESA and endorsed by the implementing countries. The key activities in the work plan included Regional Review and Strategic Meetings, Technical backstopping and Networking, Monitoring and Evaluation, Facilitation of Information-sharing Platforms, Trainings and Workshops, Policy Harmonization and Advocacy. The country work plans were approved by the respective national steering committees.

This is the first technical progress report for the project and it covers the period from 1 July 2013 to 31 December 2014. The report is intended to provide an abridged update on key deliverables during the reporting period. Sequential reports will follow the agreed reporting cycle, i.e. semi-annual reports covering the activities of each semester (Jan to June and July to December).

The CCARDESA 2015 Work plan devoted attention to driving activities initiated in previous years, particularly 2014.The operational momentum of activities was built up throughout 2014 with the awarding of CCARDESA supported research grants and implementation of a total of 69 projects. Therefore, the focus in 2015 was on accelerating the implementation of these activities including those identified as quick wins or low hanging fruits in the CCARDESA Medium Term Operational Plan (MTOP)

This report highlights the key achievements for CCARDESA in 2015. It is organised around the four thematic areas and cross-cutting themes that are of priority to the region. These four thematic Areas are: (1) Farmer Empowerment and Market Access; (2) Research and Technology Generation and Farmer Demanddriven Advisory Services and Innovation Systems; (3) Knowledge, Information and Communication; and (4) Institutional Development and Capacity Building. Under a resource-constrained environment facing R&D institutions globally, emphasis in 2015 was strategically directed at innovative implementation of regional activities across all the thematic areas.

This Governance Manual is a guide to CCARDESA’s governance institutions (Ministers responsible for Agriculture and Food Security, the General Assembly, CCARDESA Board of Directors and CCARDESA Secretariat) in the conduct of their responsibilities and duties. It is also a reference document for all CCARDESA stakeholders who wish to know how CCARDESA is governed. It assures development partners that CCARDESA observes the principles of good governance to which they are bound in allocating their resources.

Implementation of the CCARDESA MTOP is expected to have a positive impact on the environment by supporting the development and dissemination of agricultural technologies that promote sustainable use of land and water. The MTOP will also contribute towards reducing the vulnerability of poor rural households to climate shocks by promoting the adoption of climate smart agricultural practices. There is no doubt that CCARDESA’s footprint could be significant if no measures were put in place to guide the social and environmental responsibility of the work conducted in the sub-region.

This Manual is a guide for the operation of the CCARDESA grant system. The contents in this document have been written and arranged in a manner which is intended for use internally and externally by the respondents as well as any other interested stakeholders. The manual endeavours to explain the processes to be followed in order to make the grant system as transparent and efficient as possible. All CCARDESA stakeholders in SADC Member States, financiers and respondents to the calls must have confidence that the process of selecting and allocating resources is the most efficient. Detailed annexes are provided to give additional information, guidelines and formats to ensure the preparation of proposals is standardised and evaluation is made easy.

The purpose of this Finance Manual is to provide Accounting and Financial Control guidelines to all staff at CCARDESA, particularly the Finance and Administration staff in implementing financial management and preparing CCARDESA’s statutory financial statements for the fiscal year and other reports. Further, it will serve as a guide to the day to-day finance and accounting policies and procedures.

This Procurement Manual provides guidance to the Centre for Coordination of Agricultural Research and Development for Southern Africa (CCARDESA) Secretariat members of staff, CCARDESA sub-grantees and ultimately the CCARDESA’s Board of Directors in the conduct of their roles, responsibilities and duties regarding procurement under CCARDESA. It is also a reference document for all CCARDESA stakeholders who wish to know the procurement policy and procedures governing procurement of goods, works and services under CCARDESA. It assures development partners that CCARDESA observes internationally accepted best practice principles of transparency and competitiveness in allocating their resources.

CV format for submission of credentials for registration as a CCARDESA expert.

This Medium Term Operational Plan (MTOP) describes activities to be coordinated and implemented during the first five years (2014 – 2018) of the Centre for Coordination of Agricultural Research for Southern Africa (CCARDESA), a new Sub-regional Organisation (SRO) established by SADC member states to coordinate agricultural research and development (R&D) in the SADC region.

Implementation of the R&D activities will be carried out by the various stakeholders in the national agricultural research systems (NARS) in the region.